How do I submit my poster? 

The process is fully automated and easy to follow. Please complete the online submission form here 

What to do if I need more details on how to submit?

Please review the guidelines here 

What are the criteria to ensure my poster acceptance? 

A Scientific Advisory Committee grade the posters and assign a score to each entry. The reviewers rank your submission using best practice criteria below.  

Innovation & Originality: 

The extent to which the project makes an original and important contribution to quality and safety improvements in healthcare. New question for improvement and/or innovative solutions 

Significance and benefit to system or patients: 

The relevance of the project or program to innovation, quality improvement, education or research achieved, along with whether the conclusions substantiated by relevant data. The authors present evidence of explicit benefit of their interventions to their health system or patients. 


The extent to which the topic addresses the selected category or theme.  

Presentation quality and clarity of message: 

The author(s) was clear in stating the goals, interventions and conclusions.  The abstract presented in a clear, concise, and well-structured way, with proper use of language and a title that reflects the contents of the story as well as the appropriate use of tables and other graphics.  


A clear sustainability plan for the improvement efforts mentioned where appropriate. 

What will happen if my submission is successful? 

If your submission is successful, you will receive an email by Thursday, 07th February 2019.

Nine authors, in addition to the primary one, will be able to receive the discounted poster rate.

One author at least to be available to discuss the poster with attendees at designated times.  

Why might my poster be rejected?

  • Submissions rejected by the reviewers for the following reasons: 
  • Inappropriate: The content was not relevant to the conference themes.
  • Incomplete: The content was insufficient or unclear to qualify for acceptance. 
  • Results appeared implausible or unsubstantiated

Poster design tips

You may select any template that fits the criteria of a quality improvement poster and the design criteria respected. Below are some recommendations: 

MAKE IT VISUAL! Use clear and impressive charts

Consider ways to present your points with more than words. Examples include drawings, photographs, charts, graphs, and x-rays. 


The poster should have a definite sense of direction and should match the logical flow of information. Your poster should generally read from left to right, following the outline. Use lines, frames, contrasting colors, or arrows to call attention to important points. 


Select a clean, simple letter font/style and use it consistently throughout the poster. Less words (Font Arial, body 10-12 titles 14-20) the smallest letters should be at least ¼" tall (18 point) and easy to read. Use both upper and lower case letters (do not use all capital letters) especially in body copy. 


Light background, Black fonts. Aim to use no more than 4 colors. Color can help to highlight sections or point out similarities and differences but too many colors can detract from the main message. 


Communicate enough information so that viewers understand your work but avoid unnecessary details that may confuse the message. Overcrowding is a problem with poster design. While accuracy is important, your poster should stimulate interest rather than provide complete details. 

What is the content that I should respect in my poster?

  • Include a clearly defined Aim Statement (preferably preceded by background or Problem Statement), including expected change in outcome indicator and time to expected change in the outcome indicator.
  • Use the SMART (specific, measurable, achievable, relevant & Time-bound) principles for content design. 

Interventions: (Change ideas and Evidence of Process Improvement)

  • Indication of the changes made to achieve improvement in the targeted process.
  • Indication that changes were tested and/or adapted to the local environment/organization
  • Education ALONE is not an intervention and a minimum of 1 PDSA (Plan Do Study Act methodology) should be reflected. 


  • Reflecting the project's Key Performance Indicator (KPI)
  • Annotated, (including but not limited to graph title, axis titles, noting interventions, central line, goal, and footnotes)
  • Data over time (Run chart or Control charts are most preferred)
  • Updated (data charted are last updated 3 months before submission), Demonstrating sustainability in improvement indicated by the data 
  • A minimum of 3 data points before and after intervention 

Measured outcome 

  • Clearly defined multiple measures used to understand and show improvement in the target process
  • Outcome measures: even if no change in long-term outcome yet, measures on it have to be noted and the evidence of baseline assessment is available
  • Process +/- balance measures 

Improvement team: 

Consider a multi-disciplinary team to achieve improvement (subject matter experts, patients, leadership, etc.) 

Whom should I contact for advice? 

If you have any questions or need assistance, please email

Dr. Khawla Ahmad – ME Forum 2019 Poster Lead -   - or

Mr. Mark Agramon – ME Forum 2019 Poster co-Lead -